EBACE Exhibitor General Rules & Regulations
All EBACE Exhibitors must review and abide by these Rules & Regulations. In addition, specific Rules are applicable to Indoor Exhibitors and Static Display Exhibitors.
Show Guide & Directory of Exhibiting Companies Listing
The EBACE Show Guide & Directory of Exhibiting Companies contains pertinent information relative to Exhibits, Education Sessions, social gatherings, shuttle bus service and other events at EBACE. Exhibitors are provided one complimentary listing per Stand or Static Display Space reserved. Additional listings are available at a cost of $325 each. Download the EBACE2012 Show Guide additional listing request form.
Exhibitors are listed alphabetically in both the print and online editions of the Show Guide with their Stand and/or Static Display Space Number(s), Company address, phone and fax numbers, web and e-mail addresses and a 50-word description of the Company's products or services, as well as a maximum of five Buyers Guide categories per Exhibitor. Exhibiting Companies will be sent login information to access the Show Guide database to update their Company's information online.
Exhibitors should note the following:
- The official name of the on-site publication for EBACE is the EBACE Show Guide & Directory of Exhibiting Companies. Publications with other names (i.e.; Expo Guide or Fair Guide) are not authorized for the EBACE Show by EBACE Management.
- Exhibitors receive one complimentary Show Guide listing per Exhibit application received.
- Exhibiting Companies must be Members in good standing (i.e., paid in full for all accounts with either NBAA or EBAA) in order to have Show Guide listings appear in the print and online editions of the EBACE Show Guide.
- Each Exhibiting Company and Co-Exhibiting Company must have separate log-in credentials for their Show Guide listings, is responsible for entering and reviewing their Company's Show Guide information online by March 18, 2012, and must pay appropriate fees to EBACE (as required).
Accommodations for Attendees With Disabilities
EBACE Management will provide reasonable accommodations to individuals with disabilities who make their situation known to EBACE personnel. Reasonable accommodations are those that do not create an undue hardship on EBACE, change the nature of scheduled events or activities, or pose a safety or health threat to other Attendees. Individuals with disabilities who wish to use personal-powered vehicles at EBACE are urged to contact EBAA's Gabriel Destremaut at email@example.com in advance for approval. It is the policy of EBACE that these vehicles be specifically used for handicapped individuals and exhibit the stability required to operate around Exhibits and Airplanes. For safety reasons, only officially-approved vehicles are permitted to operate within the Exhibit Halls at Palexpo or on the Static Display at Geneva International Airport. Only trained service animals with proper supervision are permitted at EBACE.
EBACE is a business event. Kindly advise your sales people and customers that children under 12 are never permitted on the Palexpo Exhibit Floor or at the Static Display of Aircraft – under any circumstances. Children ages 12 to 17 will be permitted into the Palexpo Exhibit Halls and Static Display of Aircraft during official Exhibit Hours only provided that they register, pay appropriate fees and are accompanied by an adult at all times. Children between the ages of 12 to 17 will not be permitted in the Palexpo Exhibit Halls or on the Static Display of Aircraft at Geneva International Airport during installation and teardown. EBACE will not be held responsible by or for any cause whatsoever.
EBACE Management must be made aware in advance of any Co-Exhibitors who are planning to share stand space to ensure that stand signage and EBACE Show Guide listings are accurate. Co-Exhibiting Companies must be affiliated with the primary Exhibitor with whom they are sharing Exhibit Space.
All Co-Exhibitors must be Members in good standing of either EBAA or NBAA. Co-Exhibitors wishing to have separate, individual listings in the EBACE Show Guide must complete the EBACE2012 Show Guide additional listing request form. There is a $325 fee for additional listings in the Show Guide, which must be paid in advance. Co-Exhibitors, like Exhibitors, will receive log-in credentials to update their company information online for the print and online editions of the EBACE Show Guide.
No Exhibitor is to distribute materials outside of their assigned Exhibit Space (including areas outside Geneva Palexpo, such as hotels, banners, etc.) without written approval from EBACE Management. Direct selling on the Palexpo Exhibit Floor and/or at the Static Display of Aircraft is prohibited. Advertising material of any description may be displayed and distributed only within the Display Space assigned to the Exhibitor presenting such material. Canvassing by exhibitors outside their assigned exhibit is prohibited. Canvassing and/or distribution of publications/marketing materials/show dailies outside of assigned Exhibit Space, including all Stand-to-Stand distributions, are also prohibited. Canvassing and solicitation, except by Exhibiting Companies, are prohibited within 80 km (50 miles) of EBACE at Geneva Palexpo and the Static Display of Aircraft on Geneva International Airport.
EBACE is a business event. Dress for EBACE is business attire. This applies to all Attendees and Exhibitors, as well as to personnel working on behalf of Exhibitors in their Stands.
Exhibitor Service Desk
EBACE Management provides a designated on-site area where Exhibitors can order and/or check on supporting items for their Stand from EBACE-preferred and exclusive service suppliers (electrical, rigging, furniture, catering, etc.). The Exhibitor Service Desk will be located in the Hall 7 Mezzanine level and will be open as follows:
Tuesday, May 8
12:00 – 17:00
Wednesday, May 9 - Saturday, May 12
08:00 – 17:00
Sunday, May 13
08:00 – 19:00
Monday, May 14 - Tuesday, May 15
08:00 – 18:00
Wednesday, May 16
08:00 – 18:00
Thursday, May 17
08:00 – 15:00
Exhibitor Service Kit
An Exhibitor Service Kit for both Indoor and Static Display Exhibitors will be available to all Exhibitors who are paid in full. Log-in information will be provided by EBACE Exhibits Staff. Exhibitors will find information on the following services in the Exhibitor Service Kit:
- Air-Cooling Systems
- Audio-Visual Equipment
- Cleaning Services
- Compressed Air
- Freight Forwarding
- Internet Access
- Parking Permits
- Suspensions/Overhead Rigging
- Turn-key Exhibitor Packages
- Water Supply
Two First Aid stations will be available – one in Hall 6 and one in Hall 7 – during Move In and Move Out and on Show days.
Contact: +41 (0) 22 761 13 18; internal call: 1318.
Please help us provide you with EBACE information. If we do not have the correct address on file for you, if you are receiving multiple copies of our marketing materials, or if you no longer wish to receive EBACE materials, please send the address panel with corrections noted via mail to:
EBACE U.S.A. Office
Attn: Maureen Cameron
1200 18th Street NW, Suite 400
Washington, DC, 20036
via email to: firstname.lastname@example.org or via fax to:
+1 (202) 862-5552
Attn: Maureen Cameron
EBACE Management provides Meeting Rooms for Exhibitors in Palexpo at a small fee and on a first-come, first-served basis during show days. Charges for audio/visual and/or catering are not included and are the responsibility of the Exhibitor. Please note that EBACE Management is not responsible for providing signage or promotion of meetings. For more information on Meeting Rooms, contact Sandy Wirtz at +1 (202) 783-9366 or email@example.com.
Official Service Contractor
EBACE Management has appointed The Freeman Companies as the Official Service Contractor for EBACE.
Vice President of National Sales Group
Tel: +1 (702) 682-3956
Parking will be available in the garages below Hall 5 and Hall 7 at a charge. Exhibitors may order parking permits in advance through Palexpo. Information,and an order form, will be included in the Exhibitor Service Kit.
For liability reasons and to maintain the professional appearance of EBACE, please be advised that no pets, with the exception of service animals, will be permitted in the Palexpo Exhibit Halls or on the Static Display of Aircraft at any time.
Photo Use Permission
Any person who attends EBACE grants permission to EBACE Management, its employees and agents to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of EBACE, including advertisements for EBACE and its programs.
As a service to Exhibitors and Publishers of trade magazines, EBACE offers an area of bins to display publications at Palexpo. Publication Bins will be available for periodical publications only, and will be assigned in alphabetical order by title. Advertising material, including promotional brochures and pamphlets, is not permitted in the publication bins and will be discarded by EBACE with no refunds. EBACE provides an attendant to receive shipments, and to stock and maintain the publication bins. Exhibitors and publishers may purchase bins at a cost of $700 per bin. All Companies must submit a sample of their publication to NBAA's Maureen Cameron (firstname.lastname@example.org) for review before bins are reserved. Shipping information will be provided once payment has been received. Download the EBACE publication bin request form.
Exhibitor Badges are required for Exhibitor access to the Palexpo Exhibit Halls and Static Display of Aircraft.
Five Badges are provided without charge for each 3 m by 3 m Indoor Exhibit Space reserved and one Badge is provided without charge for each 6 m by 6 m Static Display Space reserved – up to a combined total maximum of 50 badges. Badges beyond the five per Indoor Exhibit Space and one per Static Display Space quota (maximum combined total of 50 Badges) may be ordered online in advance for $100 each. Please note that all additional Badges must be paid for at time of order or on site if purchased at the Show.
If an Exhibitor utilizes the services of an Exhibitor-Appointed Contract (EAC) during official Show hours, the Exhibiting Company must provide Exhibitor Badges for those personnel. These Badges can be ordered online as part of the Exhibitor's total allotment of Badges. During hours other than official Show hours, EACs are required to wear set-up and tear-down credentials.
Online Exhibitor Registration will be available on the EBACE web site. All Exhibitors will receive a User ID and password to access the online registration system. Follow the step-by-step instructions, providing all requested information to complete your Registration. Please register all Stand and Static Display personnel by May 11, 2012, to avoid waiting in lines on site.
Sharing Exhibit Space
EBACE Management must be advised in advance of any and all Companies sharing Exhibit Space. Failure to advise EBACE Management of shared Exhibit Space in advance – including displaying the advertising of another Company's products or services – may result in a minimum additional Stand Space charge of $3,345 per Company, per Stand and/or a minimum of $1,500 per Company, per Static Display Space.
Stand and Static Display areas must be fully staffed during Official Exhibit Hours. Exhibitors will be admitted at 07:00 each Show day for early preparations of displays only. Stands must remain staffed and Exhibits must remain in place through 16:00 on Wednesday, May 16. No activities, except Stand preparations, are to be scheduled in the Exhibit areas at any time other than official Exhibit hours. EBACE Management reserves the right to make changes to the Exhibit hours schedule with advance notice.
For more additional EBACE rules, please review: