EBACE Static Display Rules & Regulations

All EBACE Static Display Exhibitors must review and abide by these Static Display Rules & Regulations, as well as the Exhibitor General Rules & Regulations.

Allocation of Space

Although it is EBACE Management's intent to place Exhibitors in their Spaces of choice, kindly understand that it may not always be possible.

Exhibitor understands that priority for selection of Static Display Space will be established by Lottery that is separate from the Indoor Exhibit Space Priority Lottery, provided this form is received by EBACE Management no later than November 18, 2011, and is subject to Space availability. Exhibitors wishing to have Aircraft on Static Display should return this reservation request form to the EBACE USA Office. Only those Exhibitors who have returned the request form by the deadline of November 18, 2011, are eligible for the Static Display Lottery. Applications received after this date will be reviewed on a Space-available basis.

The cost per Space is payable to EBACE Management, with no billing coming from the Airport. EBACE Management has a policy of no refunds for transfer of funds for cancellations or downsizing at any time. Ancillary charges to support the Static Display Exhibits will be billed directly by the vendors providing those services. Detailed information will be available in the Exhibitor Service Kit. Additionally, Lektro, Inc. has been designated the Official Aircraft Towing Company for the EBACE Static Display of Aircraft. Aircraft Movement fees are based on the size of the Aircraft, as indicated in the schedule. EBACE Management will collect these fees as a courtesy to Exhibitors and will remit payments directly to Lektro, Inc.

For the safe and efficient placement of equipment into the Static Display, a targeted layout will be used for this event. More information will be provided in the Exhibitor Service Kit, available in mid-January 2012. All Aircraft must arrive before the assigned targeted deadline. In the interest of safety, EBACE Management reserves the right to deny placement of Aircraft not arriving by the required deadline. Aircraft on display are not permitted to leave before Show closing on Wednesday, May 16, 2012, at 16:00.

Please Note: Mock-ups are not permitted on the Static Display and, therefore, Static Exhibitors should plan accordingly to include Mock-ups within their indoor Exhibit Space.

IMPORTANT: If Static Display Space is not occupied by 18:00 on May 13, 2012, it will be considered canceled by the Exhibitor. At that time, EBACE Management shall use Space as deemed appropriate. This rule must be strictly enforced. Due to the size of the EBACE Static Display, the lateness of setting up and moving Aircraft causes difficulties with other Exhibitors and jeopardizes the opening of the Exhibits.

Move In

General Move In is Sunday, May 13, 2012, from 08h00 to 19h00. As Geneva International Airport is in continuous operation with airline and business aircraft, early move in is not permitted.

Display Site Access via Geneva Palexpo

Access between the Static Display and Geneva Palexpo via the bridge between them is limited to the hours listed below. Exhibitors needing after-hours access must make prior arrangements with EBACE Management and will be required to hire the appropriate security.

Exhibitors and Exhibitor Appointed Contractors who require access to the display area before Sunday, May 13, 2012 at 08h00 may apply for a Geneva International Airport Security Badge. Applications for security badges are coordinated through EBACE management and are approved on a case by case basis. Applicants are required to complete an application including 10 year work history, provided passport photo, submit fingerprint based background checks conducted by a federal level agency (U.S. equivalent of FBI), and complete an online security and safety course. Due to the length of time required to complete the background checks requests to start the process must be submitted to EBACE's Joe Hart jhart@nbaa.org +1 (202) 783-9456 no later than Wednesday, February, 1, 2012. Badges issued For EBACE2011 are still valid through 2014.

Delivery Truck Access

Static Display deliveries (Exhibit materials, etc.) must be coordinated directly with TWI/IEL. Deliveries will only be accepted and /or coordinated for Thursday, May 10 and Friday, May 11, 2012. Delivery trucks must pass through Geneva International Airport security screening in order to access the Static Display site. Drivers should be prepared to show photo identification and vehicle registration during the security screening process. EBACE recommends Exhibitors allow a minimum two-hour advance notice to avoid security delays.

Aircraft Arrival Deadline

Aircraft arrival times will be assigned via a zone system, with the times designated for each zone being used for estimating Aircraft arrival times. Specific Aircraft arrival times will be determined by the location of each Aircraft in the Static Display. In some circumstances, assigned times may not correspond precisely with the zone system. EBACE management will coordinate PPR slot assignments with Geneva International Airport. 

Arrival times assigned by EBACE will be considered the deadline for Aircraft arrivals. Aircraft that miss the assigned arrival deadline may be denied placement on the EBACE2012 Static Display.

Zone arrival deadlines on Saturday, May 12, 2012, are as follows:

Geneva International Airport Arrival Procedures

Arrivals and departures at Geneva International Airport during peak hours will be difficult. Aircraft should plan on arriving and departing during non-peak hours. Please coordinate with your appointed FBO or ground-handling agent.

Geneva International Airport will use a Prior Permission Required (PPR) slot program for all arriving and departing Aircraft. Exhibitors will recieve PPR assignments directly from EBACE.

To further assist EBACE in planning, Exhibitors must complete and return the Aircraft Arrival Information Form to NBAA's Joe Hart (jhart@nbaa.org) no later than Monday, April 16, 2012.

While some of the information, such as specific tail numbers or type of Aircraft, may not be know by April 16, it is important that EBACE knows the scope of your Display. If the specifics are not known, please provide general type of Aircraft (light, mid, large jet, turboprop, etc.) and any known information.

APUs

Aircraft Auxiliary Power Units (APUs) are not permitted to run during Static Display hours.

Ground Power Units (GPUs) & Air-Conditioning Units (ACUs)

AEM International is the exclusive provider of GPUs and ACUs at EBACE. All GPUs and ACUs must be sourced directly and solely from AEM. AEM recognizes the right of Exhibitors to provide their own GPUs and ACUs at any or all Static Displays subject to the following:

• Exhibitor-owned GPUs and ACUs must be the wholly-owned property of the Member Exhibiting Company and not the real property of the Exhibitor's I&D contractor, Display house, contracted third-party or agent or provided to the Member Exhibiting Company under loan, lease or rent wherein full ownership of the equipment does not reside with the Member Exhibiting Company at all times.
• Exhibitor-owned GPUs and ACUs approved by AEM for use at the Static Displays will be subject to an administrative fee from AEM to the Exhibitor equal to 15% of the equivalent equipment quote value for GPUs and ACUs supplied by AEM.

Contact AEM International's Ulrich Koch at ukoch@aeminternational.com or +1 (514) 695-1331for further information or to obtain pricing information.

Electrical Service & Labor

Geneva Palexpo is the exclusive provider of electrical service for EBACE. Standard electrical service can be provided for equipment needing 220 VAC and 400 VAC (50 or 60 Hz) service. Electrical service is billed directly from Palexpo to the Exhibitor based on KVA required. This billing is in addition to, and completely separate from, the EBACE Static Display Space charges.

The price to drop 50 HZ electricity to your ground power units (GPUs) and air-conditioning units (ACUs) will include:

• Required power for ACU and GPU
• Electrical main for each stand according to requirements
• Installation and provisions of all necessary switchboards for power supply to include connections and assistance in putting them into operation
• Complete dismantling of the above-mentioned installations

For additional information on electrical service, please contact:

Charles Keller, Chief of Electrical Service
Tel.: +41 22 761 11 11 or +41 22 761 11 50 (Direct)
Fax: +41 22 761 11 55
E-mail: charles.keller@geneva-palexpo.ch
Address: Palexpo SA
PO Box 112
CH-1218,
Grand-Saconnex, Geneva, Switzerland

Tents

Tents are not permitted on the EBACE Static Display. Exhibitors are permitted to use market style umbrellas/parasols in their Static Display. Small entrance units (canopies) and Aircraft signage are also permitted. All items on the Static Display must be secured with weights. No drilling will be permitted into the tarmac.

Carpet

Aircraft entry carpet and walkway carpets are permitted. Carpet cannot be affixed to the pavement with nails, screws or glue. Double-sided carpet tape is permissible.

Immediately after Show closing (Wednesday, May 16, 2012 at 15:00), Exhibitors or their designees must remove all carpet from the Static Display. Any remaining carpet will be identified by EBACE Management for removal by Palexpo, with fees for removal services billed directly to the responsible Exhibitor.

Support Vehicles

No support vehicles of any kind may access the Static Display area.

Security & Liability

EBACE security officers will be on duty for the Static Display area from 18:00 on Saturday, May 12, 2012, to 18:00 on Wednesday, May 16, 2012. Exhibitors are solely responsible for the safeguarding of materials, equipment and Displays at all times. It should be understood that EBACE and Geneva International Airport will not be responsible for any loss, theft, damage, injury or destruction to Exhibitor's property or the property of its agents, guests, assigns or employees, by or from any cause whatsoever, and Exhibitor expressly releases EBACE and Geneva International Airport and their respective officers, employees, Members and agents, from any and all claims for such loss, theft, damage, injury or destruction, or for loss of good will (whether or not in relation to any property). It is strongly suggested that Exhibitors obtain insurance covering such losses as theft, fire and damage to property.

Please also note that security for EBACE Attendees wishing to access the Static Display will be increased this year. This may take the form of requesting photo IDs, electronic or wand scanning or such other security measures deemed necessary to secure Geneva International Airport.

Exhibit Layout Plans

Exhibitors are highly encouraged to develop scaled plans of their Displays and submit the plans to EBACE for final approval. Exhibitors who do not submit plans to EBACE will have their Displays set up at the discretion of EBACE. EBACE Management can assist Exhibitors having trouble developing scaled plans. The layout should illustrate aircraft positioning with respect to neighboring Exhibitors and aisles.

Static Display Exhibit Hours

Exhibit Teardown

Exhibit tear down may not begin until 15:00 on Wednesday, May 16, 2012 (Show closing). There will be no Aircraft movements until after 16:45 that same day. All Aircraft and Exhibit materials must be removed from the Static Display of Aircraft by 20:00 on Wednesday, May 16, 2012.

In order to facilitate a smooth tear down, Exhibit personnel will observe the following schedule on Wednesday, May 16, 2012:

Tear Down Schedule

Due to the high levels of security at Geneva International Airport, only one hour is allotted for Exhibit tear down.  Exhibitors must plan their Exhibit tear down accordingly and plan to have all Exhibit materials (signs, flags, banners, carpet, fence, furniture, etc.) packed and the forklift ready within this one hour timeframe.

Aircraft will be moved out of the Static Display in the approximate order they were moved into the Static Display. Exhibitors located in Zones 1 and 2 can anticipate their Aircraft being moved approximately three hours after the first movement (approximately 19:45). All aircraft must either depart or be returned to the Exhibitor-appointed FBO by 20:00 on Wednesday, May 16, 2012.

Departure reservations are required by the Geneva International Airport and will be allocated by EBACE Management and GVA to each departing aircraft. Exhibitors should inform EBACE about their departure intentions as soon as practical. Due to the high number of departures on Wednesday, May 16, 2012, adjustments to departure times and PPR slots may not be available until after Monday, May 14, 2012.

More Information

For more information about the EBACE Static Display of Aircraft, please review the following pages:

• Static Display Exhibit Pricing
• Static Display FBOs/Ground Handling Agents